Dental Clinics Seeking International Patients: Turning an X-Ray Into a Quote in One Business Day
A simple workflow, from receiving the panoramic to sending a phased, itemized plan, that answers international patients before another clinic does.
International dental patients often send the same X-ray to several clinics on the same day. The first clinic to send back a clear, itemized plan usually gets the conversation. Speed matters, but only if the plan is good.
This guide outlines a workflow for turning an X-ray into a quote within one business day. At the end, we explain how our referral network works.
- Patients send the same X-ray to several clinics; the first clear plan usually wins.
- Define who receives, who reviews, and who sends, with a same-day or next-day target.
- Send a phased, itemized plan in USD, with what can change after the exam.
- No cost during our launch period: if your clinic already works this way, apply to our network in about five minutes.
Who does what
- Coordinator receives the X-ray and photos, confirms what the patient wants, and asks for anything missing.
- Dentist reviews and drafts the plan, flagging anything that needs an in-person exam.
- Coordinator turns the plan into a patient-friendly quote and sends it.
Set a target, such as the next business day, and make sure the dentist’s review time is protected for it.
What the quote should show
Phases (what happens on each trip and how long each takes), each item priced separately in USD (implant, abutment, crown, temporaries, grafts), materials and brands, warranty terms, and a short note on what can change after the in-person exam.
Use a template
A standard quote template in English, ideally a PDF, saves time and makes your quotes look consistent and professional. Keep the language simple: patients forward these to family members who help them decide.
Our network: how we send you patients
If your clinic already works this way, or wants to, you can receive patients through our network. DentalQuote is part of a network of English-language guides for patients researching treatment abroad, many of them considering Colombia.
- A patient contacts usThey read our guides and tell us about their case through our form or WhatsApp.
- We check and assignWe confirm the procedure, dates, budget and records. If the case is complete and fits your clinic, we send it to you.
- Your clinic quotesYour coordinator contacts the patient in English, with a price in USD. The medical and commercial relationship is between you and the patient.
Each case goes to one clinic at a time. If your clinic can’t take it or doesn’t reply within one business day, it goes to another approved partner.
What we ask of your clinic
What it costs
No cost while we build the network
If we send you a case during our launch period, you pay nothing for it. That way you can judge the quality of our referrals before any commitment.
Later on, partnership will become a paid marketing service. You’ll see the terms in writing and decide whether to continue before any charge. Medical fees always stay between your clinic and the patient.
Apply in three steps
It takes about five minutes. When you submit, you’ll see our direct WhatsApp and email so you can keep the conversation going. We reply within two business days.
Step 1 of 3 · Your practice
Frequently asked questions
What if the X-ray isn’t good enough?
Ask for what you need before quoting. A quote that changes a lot at the first visit costs you the patient’s trust.
How much does it cost to join?
Nothing during our launch period. If we send you a case, you pay nothing for it. Later on, partnership will become a paid marketing service; you’ll see the terms in writing and decide whether to continue before any charge.
Do you guarantee a number of patients?
No. We send cases when they come in and fit your specialty and location. Be wary of anyone who promises volume.
Who collects payment from the patient?
You do. Your clinic evaluates the patient, sets the price and collects payment directly. We’re never involved in the medical payment.
Want more detail first? See our provider page.
This article is for healthcare providers. DentalQuote does not provide medical care or medical advice. Applying does not guarantee patient referrals or create an automatic partnership.